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Doctor Diaz:Over the next few weeks, we'll begin discussing communication strategies in the workplace. These days there are many options for workplace communications. Sometimes people choose to communicate in writing through email or through messaging apps, while at other times they prefer talking to others face-to-face or by phone. What is the most important factor to consider when deciding whether to communicate in writing or by speaking in the workplace? Why?
Kelly:I think privacy is the biggest factor in choosing to communicate in writing or speaking at work. If it's personal or confidential, it's better to email or message instead of talking out loud where everyone can hear. My dad always emails his boss private stuff rather than discussing it in the open office. Written communication lets you control who sees what you say.
Andrew: I think the main factor in deciding to speak or write at work is how well you know someone. If you don't know a coworker that well, randomly showing up in their office to chat can interrupt their workflow. It's better to email new coworkers at first until you build more of a rapport. Once you're more familiar with each other, face-to-face talks are easier and less disruptive.
In today's technologically advanced era, there are a myriad of modes to communicate in professional settings. While some people argue for a harmonious rapport built via the face-to-face or telephonic interaction, I am inclined to deem efficiency as the primary determinant in deciding between writing or speaking for workplace communications. Undoubtedly, With the aid of email, one can convey information to multiple recipients simultaneously, transcending geographical boundaries and time differences. Time-sensitive matters, urgent updates, and critical instructions are effortlessly delivered in real-time – a characteristic unparalleled by traditional forms of communication. For instance, in my previous workplace, our team seamlessly coordinated a product launch by exchanging intricate details through emails, ensuring a successful event despite the magnitude of tasks involved. To conclude, from my unwavering perspective, the organized and productive workflow has higher priority in choosing between written or oral communication in the working environment.
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